One of the most asked questions within the posts and Forums at Chandoo.org is “How Does Sumproduct work ?”.
Rahul recently asked for an example in Excels Sumproduct Formula post; Comment No. 55.
So today in Formula Forensics we will take a look at just that with a few worked examples.
Excels help defines Sumproduct as:
So what are these arrays referring to:
An array in Excel can be :
A manual Array: {10;20;30}
A Range: A1:A3
A Named Range: MyRange1
Where MyRange1 is defined as a defined range in the Name Manager.
A Named Formula: MyRange2
Where MyRange2 is defined as a Formula returning a range in the Name Manager.
Lets look at each
You can follow along in the Example file on Sheet1
An Array
In C2 type: =SUMPRODUCT({10;20;30})
Excel will display 60, which is the Sum of the array elements =10+20+30
A Range
C7: =Sumproduct(C4:C6)
Excel displays 60, which is the Sum of the cells from the range C4:C6 =10+20+30
A Named Range
In the Name Manager or Name Box define a Named Range
MyRange1: =Sheet1!$C$4:$C$6
Then in C10 type:
C10: =Sumproduct(MyRange1)
Excel displays 60, which is the Sum of the range elements =10+20+30
A Named Formula
In the Name Manager define a Named Formula
MyRange2 =OFFSET(Sheet1!$C$3,1,0,3,1)
Then in C12 type:
C12: =Sumproduct(MyRange2)
Excel displays 60, which is the Sum of the range elements from cells C4:C6 =10+20+30
You may be asking why use Sumproduct when we can use a simple Sum to add up 3 numbers?
The answer is to show you what Sumproduct is doing, it is Adding up each Array element.
Remember back at the start where we saw the Definition of Sumproduct,
SUMPRODUCT(array1, [array2], [array3], …)
Only Array 1 is required, Array 2, Array 3 etc are optional, that’s what the square brackets [ ] mean.
Goto Sheet 2 in the Example file:
We will look at a simple example using two arrays
The data consists of Sales data.
Often we want to know what the total sales are
We do this by adding a
Sales column
Which multiplies the
Qty and
Price columns
And then
Sum (Add) up this new column
Returning our Total Sales of 15,000
Now we can manually check the above as the numbers are simple eg: 100*20 = 2,000 etc
And we can sum up the Sales and see that we in fact had total sales of 15,000
Well this is exactly what Sumproduct is made to do:
In a Blank cell enter: =SUMPRODUCT(D4:D8,E4:E8)
Excel will return 15,000.
So what is Sumproduct doing?
Lets look inside and see what’s going on
In the Example File,
Sheet2,
H1 there is a copy of the data laid out as below
Note that our formula =SUMPRODUCT(D4:D8,E4:E8)
Has two Arrays
Array 1: D4:D8
Array 2: E4:E8
Note that each corresponding Array Element is multiplied together
100 x 20
20 x 200 etc
These are the products of the two Arrays
Finally the Products are Added together and the correct answer 15,000 is returned.
So
Sumproduct is the
Sum of the
Products of the
Arrays
Of course we can extend that to a large number of Arrays, columns in this case, if we wish.
In the above two examples we saw that Sumproduct can Sum a single Array and can Sum the Product of two or more Arrays.
We can use that to our advantage and build logic into the arrays, allowing us to optionally include some array elements and leave out others.
Sumproduct will always add up the product of all Arrays.
So by including an Array where the elements within the Array that we don’t want to Sum are Zero and the Elements within the array that we do want to Sum are 1 we can control what is included in the final Summation.
Goto our Example File on Sheet3
Lets say we only want to include the Sales from our Northern Region
One way to do this is to purely delete the other entries
But what if we could do that without altering our worksheet or there are thousands of rows of data?
This is where Sumproduct comes into its own.
What we need to do is add some logic to our equation, effectively doing:
Lets try it with Sumproduct
In Cell F12: type =SUMPRODUCT(D4:D8,E4:E8,{FALSE;TRUE;FALSE;FALSE;TRUE})
Excel displays a -
Excel doesn’t know what to do with the True/False and so converts them to 0
We can force excel to evaluate these as numbers by adding a simple “1*”
In F14: Type =SUMPRODUCT(D4:D8,E4:E8,1*{FALSE;TRUE;FALSE;FALSE;TRUE})
Excel now displays
5,000 the total sales from the
North
To see what has happened in F16 type: 1*{FALSE;TRUE;FALSE;FALSE;TRUE}, but don’t press Enter press F9 instead.
Excel displays ={0;1;0;0;1}
The use of the 1* has converted each of the Array elements from a True/False to a 1,0 respectively.
So our 3 arrays are now:
Now adding an Array of 1*{FALSE;TRUE;FALSE;FALSE;TRUE} every time we wanted to add some numbers isn’t a practical solution.
Excel has the ability to work construct an Array on our behalf!
In E18: enter =SUMPRODUCT(D4:D8,E4:E8,1*(C4:C8=”North”))
Excel will display 5,000
So 1*(C4:C8=”North”) is exactly equal to our previous array 1*{FALSE;TRUE;FALSE;FALSE;TRUE}
1*(C4:C8=”North”) = 1*{FALSE;TRUE;FALSE;FALSE;TRUE}
At the heart of this is that Excel is evaluating each cell in the Range: C4:C8 against our required logic =”North” and setting up an Array for us internally.
The power of Sumproduct is therefore in that we can now simplify and extend
In cell E20 type: North
In cell F20 type: =SUMPRODUCT(D4:D8,E4:E8,1*(C4:C8=E20))
Excel will display 5,000
This simple addition allows us to vary the Summation based on the value in E20
We don’t need to multiply our logic array by 1, we can actually use any number or another Array.
In cell F22 type: =SUMPRODUCT(D4:D8,(E4:E8)*(C4:C8=E20))
This works as (C4:C8=E20) is returning an Array of True/False which get converted to an array of 1/0’s when subject to any maths.
The Math in this case is the multiplication by the 2nd Array (E4:E8)*(C4:C8=E20)
In Cell F24 type: =SUMPRODUCT(Qty, Price *(Region=SalesRegion))
Excel will display 5,000
But notice that by using Named Ranges/Formula how simple the logic of the equation has now become.
In Comment No. 55: Rahul asked, “Can you give an example work sheet of above example”
Sheet 4 in the Example File is the answer.
In Cell C23: type: =SUMPRODUCT(- -(A2:A21=”Luke Skywalker”),- -(B2:B21=”West”),C2:C21)
Excel will display 141, which is the sum of the Sales made by Luke Skywalker in the West Region.
However using what was learned above, this is better simplified to:
C26: =SUMPRODUCT((Name=SalesMan)*(Region=SalesRegion)*Sales)
In the formula above Chandoo has used what is known as a Double Unary, which is 2 – signs next to each other (I have inserted a space above to make it more legible).
Two – signs are the same as saying
- -(A2:A21=”Luke Skywalker”) = -1 x -1 x (A2:A21=”Luke Skywalker”)
-1 x -1 is 1
Technically this is the most efficient way for Excel to perform any maths on the Array
- -(A2:A21=”Luke Skywalker”)
So that the Array of true/Falses made by (A2:A21=”Luke Skywalker”) is converted to an Array of 1/0’s for use in Sumproduct.
At the slight expense of speed but for improved readability and understandability by others I prefer the use of
1* instead of
- – and you will mostly see that convention in my posts.
Chandoo:
- -(A2:A21=”Luke Skywalker”)
Hui:
1*(A2:A21=”Luke Skywalker”)
In fact any maths performed on the array will convert its contents to an array of 1/0’s, so long as the maths doesn’t change the Arrays values
For a real good discussion on this topic have a look at the post The Venerable SUMPRODUCT at ExcelHero.com
http://chandoo.org/wp/2009/11/10/excel-sumproduct-formula/
http://chandoo.org/wp/2011/05/26/advanced-sumproduct-queries/
http://chandoo.org/wp/tag/sumproduct/
http://www.excelhero.com/blog/2010/01/the-venerable-sumproduct.html
You can download a copy of the above file and follow along, Download Here.
You can learn more about how to pull Excel Formulas apart and what makes them tick in the following post:
Formula Forensic Series:
I am running out of ideas for Formula Forensics and so I need your help.
If you have a neat formula that you would like to share and explain, try putting pen to paper and draft up a Post as Luke did in Formula Forensics 003. or like above.
If you have a formula that you would like explained but don’t want to write a post also send it in to Chandoo or Hui.
This will be the last Formula Forensics Post for 2011, but rest assured that we will be returning in early 2012.
I’d like to take the opportunity to thank Chandoo for allowing me the space and freedom to post pretty much what ever I’ve wanted at Chandoo.org. I hope you have enjoyed my contributions to the Chandoo.org community over the past year.
On behalf of Eva and myself I’d like to wish you all a very
Merry Xmas and a
Happy and Safe New Year ahead
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As an Excel MVP, I know that Excel is an extraordinarily powerful tool that can be used to simplify work in countless situations. For example, fellow MVP Beth Melton recently designed a Gradebook template in Excel that makes teachers’ lives a whole lot easier. Based on Excel Tables technology which is built in to Excel 2010, the template includes grade calculation formulas and it even outputs a student progress report. All teachers need to do is select a student from the list, and the report is formatted and ready for printing. 
